Travel Reports

Southern Methodist University reimburses faculty, staff and students for necessary and reasonable travel and business expenses. A necessary and reasonable expense is one for which a clear business reason exists and for which the cost is not excessive.

• Complete a travel report as soon as you return from your trip(or have your assistant prepare it)
• Fill out travel report completely before turning into the Finance Office

Top section: Name, SMU ID number, travel subclass number, dates of travel, organization visit, location and purpose of trip

• Put receipts in date order then tape down all receipts onto a 8 ½ x 11 piece of paper in chronological order
• Add totals across and down
• Subtract out any travel(Colwick) that was on your 1280 account on line 13
• If submitting a credit card receipt submit the itemized detailed receipt from the restaurant

Items not reimbursed:

• movies
• personal telephone calls
• faxes
• laundry service
• valet expenses
• alcohol not consumed with a regular meal
• flight insurance
• insurance on rental cars
• spouses
• medical expenses

http://smu.edu/policy/S3/Policy3.7TravelManagement(010110).htm

Colwick Travel
972-387-5757 x229  or  http://www.colwick.com/